Quick Text Library: Volume 1
Smart Phrases and Charting Templates for Nurse Practitioners
Save time, strengthen your clinical reasoning, and chart with confidence
When I was a new grad, I quickly realized that being an NP isn’t just about learning clinical medicine.
It’s learning the practice of being an NP, how to run a visit efficiently, manage your time, set expectations, hold boundaries, and lead within a team. Safe clinical practice has always been my top priority—and one of the tools that helped me stay grounded while I was learning was creating my own “Quick Texts” (Smart Phrases) to upload into my EHR. It wasn’t just about saving time or filling in a note faster.
I wrote them to serve as clinical prompts, reminders to ask key questions, check important physical findings, consider differential diagnoses, order the right testing, and guide my developing clinical judgment.
They even helped me remember documentation and coding requirements, so I could bill accurately and confidently.
What’s Included in This Nurse Practitioner Charting Template Library
Want to get a sneak peak into our Quick Text Library? Click here and select “free preview” for a sample lesson and a video explaining the ins and outs of Volume 1.
🌟The Core Templates
Review of systems
Physical Exams
Common Charting Phrases
Patient Message Phrases
A customizable blank template
🌟Quick Text Library V.1 - The Essentials
Acute Complaints
Abdominal Pain
Chest Pain
Constipation
Cough
Diarrhea
Dysuria/UTI
Ear Pain/Otalgia
Headache
Low Back Pain
Migraines
Sinus Congestion/ Pain
Sore Throat/Pharyngitis
URI
Vaginal Discharge
Chronic Complaints
Anxiety Follow-Up
Depression Follow-Up
Diabetes Follow-Up
Hyperlipidemia Follow-Up
Hypertension Follow-Up
Hypothyroidism Follow-Up
Why These Smart Phrases Are Different
There are plenty of time-saving templates out there — but these are designed by a working NP to help you **think and document clinically**, not just faster.
Each note includes:
Built-in clinical prompts in the HPI, ROS, PE, and A/P sections
Differential diagnoses and testing to consider
Red-flag symptoms and return precautions
Holistic care reminders (like preventive-care due dates)
Billing and coding prompts to keep you compliant
You’ll also get normal and abnormal versions of each template — so whether you’re documenting a straightforward visit or a complex case, you have the right level of cueing ready to go. Everything is organized in a clear, clickable table of contents, copy-and-paste ready for any EHR. You can even customize your own dot phrases (with suggestions included).
Who These Nurse Practitioner Documentation Templates Are For:
This is for you if you’re a nurse practitioner who wants to
✅ Chart faster without sacrificing thoroughness or patient safety
✅ Build confidence in your clinical reasoning while you document
✅ Reduce after-hours charting and mental load
✅ Create consistent, CMS-compliant notes that support accurate coding
✅ Have prompts that jog your memory for key questions, differentials, and follow-up plans
✅ Use tools made by an NP, for NPs—not generic EMR templates
Perfect for:
🩺 New grad NPs still developing their clinical judgment and workflow
💼 Experienced NPs who want efficiency and structure without losing individuality
🧑⚕️ Preceptors or educators teaching charting and documentation skills
This isn't for everyone.
This probably isn’t for you if:
❌ You already have a fully customized EHR system with robust templates and don’t want to change your process
❌ You’re looking for pre-filled notes to copy verbatim (these are prompts and frameworks, not shortcuts)
❌ You don’t document patient visits or work in a role where detailed notes are required
❌ You’re seeking advanced specialty templates outside of primary care (e.g., surgical, ICU, oncology)
Continuing Education Details
This course is available for 1 contact hour of CE.
Please note that while the Quick Text Library is a tool for ease and support, it is not intended to replace full diagnostic capabilities. These are prompts for the most common things you need to assess, but they may not include every single differential diagnosis. Please be thorough and consult your medical resources. Remember, these are also customizable to your preferences and needs.
About Real World NP
Real World NP provides practical, continuing education for nurse practitioners in primary care—without the fluff. Founded by Liz Rohr, an NP and educator, we’ve helped over 10,000 learners feel more confident in real-world practice.
🩺 Continue Learning with Real World NP
If you found this workshop helpful, there’s more where that came from.
Explore our growing library of continuing education courses for nurse practitioners—designed to make your clinical practice simpler, safer, and more confident.
👉 Browse the Full CE Catalog →
Each course is grounded in current evidence and practical frameworks that translate seamlessly into day-to-day care—no fluff, no filler.
Documentation & Charting Support for Nurse Practitioners
The Quick Text Library offers smart phrases, charting templates, and documentation tools designed specifically for nurse practitioners in primary care. Whether you’re building confidence as a new grad NP or streamlining your workflow as an experienced clinician, these templates help you document efficiently while supporting safe clinical reasoning.
